How do you prepare to facilitate your ATF meetings?  What are your processes for preparing?  What is your timeline?  What tasks have you developed for yourself to complete?  Explain the communications you send prior to the meetings, and share examples.  If so, to whom, and what do they entail?  What types of things require you to work in collaboration with your meeting chair and host?  What strategies do you use to identify a notetaker at the meetings?  How do you see your role?

Your institution achieved 100% attendance at all discipline-specific ATF meetings in 2022.  What strategies did you employ to ensure you achieved this standard?  Can you identify the key roles/ key players in your success?  How did you ensure you would have representation at all meetings?  Was there an overarching motivation?  Share your best tips for how other institutions could reach this standard.

ATF meetings are only as productive as the faculty members are prepared to participate in them.  How do you prepare your faculty for the ATF meetings to ensure their participation is productive?  What does your faculty training program look like?  What is the timeline?  Which concepts appear to be the hardest for your faculty to understand?  What questions are you asked most frequently by your faculty?

What potential meeting hazards have you identified that are technology related?  What steps do you take to mitigate these potential hazards?  What strategies do you utilize when recording attendance?  What strategies do you employ to encourage participation by remote attendees, especially when meetings are hybrid?  What are your biggest concerns when it comes to running the meeting technology, and what tips would you give to facilitators who have less experience than you do?

In your years of experience, what seem to be the biggest obstacles to getting the Meeting Report submitted within 14 days of the meeting’s conclusion.  How do you mitigate those conditions?  Do you have a practice that makes recording meeting attendance easy?  Feel free to demonstrate.  How do you secure the notes from the notetaker in a timely manner?  Speak to practices that you’ve implemented to enter and process all meeting work product, especially proposed changes, before the Meeting Report is submitted.

Explain the steps you take to process each proposed change that appears in the pending changes section of the Chatlines.  Who do you source for authorization to approve them?  What types of questions does your research illuminate?  How you do process pending changes in a timely manner?  Given that all pending changes must be processed before February 16, 2024, what is your working timeline?