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2026 TRAINING WORKBOOK

WORK MODE II: ATF Meeting Prep

1. MEMBERSHIP DATABASE VERIFICATION

The table below represents ATF members who did not submit their RSVP for the associated meeting in 2025.  Review the data for your institution.  Is the person still active?  Remove them from the membership is they are no longer participating in the ATF. Inactivate their profile if they are no longer active at your institution. 

2. CAMPUS MAPS

Review campus maps linked below for your institution.  Send additions and updates to Cien.
ASU
Downtown
Downtown Campus - Parking
Polytechnic Campus
Polytechnic Campus - Parking
Tempe Campus
Tempe Campus - Parking
West Campus
AWC
Yuma
All Locations
CAC
Aravaipa Campus
Maricopa Campus
San Tan Campus
Signal Peak Campus
Superstition Mountain Campus
Cochise
CCC
Fourth Street Campus
Lone Tree Campus
Page Campus
EAC
MCCD
CGCC Pecos Campus
CGCC Williams Campus
GWCC Washington Campus
MCCD District Office
MCCD Emerald Point
MCC Red Mountain Campus
MCC Southern & Dobson Campus
PVCC Black Mountain Campus
PVCC Main Campus
Phoenix College
Rio Salado College Conference Center
Rio Salado College Tempe
Scottsdale Community College
South Mountain Community College
Mohave
NAU
Flagstaff
Glendale CC
North Valley
Scottsdale CC
Yuma
NPC
Little Colorado Campus (Winslow)
Silver Creek Campus (Snowflake)
White Mountain Campus (Show Low)
PIMA
Desert Vista Campus
Downtown Campus
East Campus
Northwest Campus
West Campus
UA
South Campus
Tucson Campus
YC

3. CHECK YOUR INSTITUTION'S ACTIVE PROGRAM vs. NO PROGRAM STATUS AND CHECK WITH CIEN.

4. REVIEW YOUR INSTITUTION'S AGEC INFORMATION BY UNPACKING EACH CATEGORY.

Ensure that each category includes directives at the top of the screen the delineate category requirements.  Add / update the wording to describe category requirements for your institution as needed.  See the example below:

Chatlines > Tools  > AGEC  > Select your institution  > unpack each category to view requirements instructions and add/ update/ as needed.
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5. CHECK ZOOM LINKS

Check Zoom links for meetings you’ve been assigned to facilitate.  Does the system recognize you as the Meeting Host?  Are you able to open the meeting link?  Do you have host controls?

6. REVIEW AZTRANSFER FACILITATOR DUTIES IN THE HANDBOOK

Review the AZTransfer Facilitator Duties & Responsibilities section in the Handbook to reacquaint yourself with the role’s responsibilities and expectations.

7. REVIEW 2025 MEETING REPORTS & MINUTES

Review the 2025 Meeting Reports and Minutes for the meetings you have been assigned, paying particular attention to the AZTransfer memo sections. Consider meeting with the previous year’s facilitator to gain additional insight, context, and recommendations.

8. REVIEW MATRIX CHANGE REPORTS

Review Matrix Change Reports for each of your assigned meetings to gain historical perspective.  

9. REVIEW AZTRANSFER TIMELINE FOR EMAIL COMMUNICATIONS

10. PREPARE FACILITATOR EMAIL

Prepare the emails the Facilitator sends 30 days before the meeting. Hold in Draft folder until it’s time to send them.
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