CHAIR |
HOST |
FACULTY MEMBER |
ALTERNATE |
FACILITATOR |
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Coordinate details with Host and Facilitator at least 21 days before meeting |
Coordinate details with Chair and Facilitator at least 21 days before meeting |
Submit RSVP no later than 7 days before the meeting. |
Carries out the duties of Faculty Member or Lead Member when they cannot attend. |
Manages membership lists for their institution |
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Use listserv to communicate meeting details and agenda 21 days before meeting |
Schedule meeting room with computer, projector, internet access |
Changes to mode of attendance are not allowed within one week of the meeting. |
Designated alternate faculty member should receive all meeting correspondence and documentation from member for whom they are substituting. |
Ensures institution is represented at all ATF meetings |
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Review all data on dashboard and previous meeting minutes |
Make parking arrangements and signage as needed. Share maps and directions to meeting location. Be point of contact for members who get lost. |
Prepare early: Review all institutional data linked to the dashboard prior to the meeting (CCM, EEG, CEG/ prefixes, degrees, membership list) |
Alternate will proactively source most current information from faculty member to be best positioned for participation in meeting. |
Facilitates 3-4 discipline specific ATF meetings each academic year. |
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Develop agenda and post it to dashboard |
Provide a continental breakfast and/ or lunch. (RSVPs deadline is 7 days before meeting) |
Prepare early: Review previous year’s meeting notes/ report |
Complete Request to Join ATF link to become a permanent member of ATF as appropriate. |
Contacts Chair and Host ~30 days prior to meeting to discuss agenda and meeting structure |
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Coordinate business items with facilitator |
Review housekeeping items, such as location of restrooms, coffee shop location, elevators, lunch plans, etc. |
Consult colleagues concerning agenda items |
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Prepares and sends pre-meeting instruments to listserv, such as institutional updates and tools for faculty to review data prior to meeting |
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Identify Notetaker and make sure notes get transmitted to facilitator at close of meeting |
Thank everyone for attending the ATF meeting |
Be prepared to discuss program changes, additions, deletions since the last ATF meeting |
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Manages technological component at meeting. |
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Record in-person and remote attendance |
Clean up and return the meeting room to its original condition. |
If unable to attend, identify an Alternate to attend in your place. |
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Manages and records attendance at meeting. |
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Lead members through agenda items and institutional reports |
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Forward all communications received prior to the meeting to the Alternate |
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Executes, facilitates, and guides discussion involving specific agenda items at meeting. Represents AZTransfer interests. |
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Plan logistics for next year’s ATF meeting |
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Recommend updates to CCM and EEG |
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Enters proposed changes into system during meeting . |
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Send supporting documents to facilitator |
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Provide appropriate institutional updates. |
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Submits final Meeting Report within 14 days of meeting. |
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Ensure facilitator submits Meeting Report within 14 days of meeting |
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Lead Faculty – be prepared to vote |
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Processes proposed changes after meetings. |
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Represent ATF in further discussions |
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Volunteer to Chair or Host next year’s meeting. Mark calendar for next year’s meeting. |
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Sources faculty for final decisions to Approve or Not Approve |
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Provide institutional colleagues with meeting overview. Distribute information received at meeting. |
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Completes checklists to review and confirm data when institution not represented at meeting |
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