AZTransfer Facilitators | Training Resources

UNDERSTANDING CEG DATA SOURCES

Data reflected in the Course Equivalency Guide originates from four different sources, and updates are made on an ongoing basis.

Universities review all courses through ACETS, update their own data systems, then submit uploaded datafiles to AZTransfer weekly.
Typically, the file is sent from their Transfer Articulation office.
All data in the CEG is reflective of these university files.
AZTransfer cannot change the data in these files. If data is incorrect, the fix is at the university level via ACETS

Community colleges submit courses for evaluation in ACETS using New Course, Modified Course, or Deleted Course forms.
Universities review submissions.
Universities encode results in their data system.
Every Tuesday, data file is uploaded to AZTransfer.
Every Wednesday, AZTransfer publishes data in the CEG.
See “Lifecycle of Course Bank, ACETS, CEG Refresh.”

Colleges submit course title data when there are many “Course Title Not Available” records in their CEG.
Usually, the person who oversees transfer creates a simple spreadsheet.
Need can be identified through CEG Advanced Search function. (Query “Course Title Not Available” in Course Title field.)
Community colleges can submit data files to Rebecca/ Mary Beth monthly or annually
NOTE: If a college is current on their ACETS processing, they do not need to submit anything. Titles can be pulled from ACETS data instead.

Institutional facilitators review their course bank every summer to catch misfires.
Updates to CEG data are made through the Chatlines.
Chatlines > Edit Screens > #7 Edit CEG Data
Extensive changes can be loaded into Excel and sent to Rebecca, who will send on to the universities, for batch updates.