Central Arizona College hosted the ATAC meeting on September 20, 2000. In attendance were:

Marcia Wojsko, Cochise College, Chair

Molly Baird, Maricopa County Community College District

Jodie Buehler, Yavapai Community College

Julia Corty, Tohono O'odham Community College, visitor

Bill Fee, The University of Arizona

Amy Fountain, CAS Transfer Analyst

Zoila Gamero de Tovar, Arizona State University

Linda Heiland, Central Arizona College

Michael Hensley, Arizona Western College

Jim Hutchison, Central Arizona College

Roger Johnson, Mohave Community College

Ron Keith, Eastern Arizona College

Carol Madden, Northland Pioneer College

Rebecca Moore, CAS Technical Analyst

Dave Padgett, Pima Community College

Julie Ramsden, Arizona State University West

Gretchen Schmidt, Articulation Facilitator

Suzan Simmons, Coconino Community College

1. General

Jim Hutchison welcomed everyone to CAC. Marcia Wojsko, the ATAC chair, started the meeting with introductions. Gretchen Schmidt was introduced as the new Articulation Facilitator. Rebecca Moore was re-introduced as the CAS Technical Analyst. Both were warmly welcomed.

V. b. ACETS Development

The first agenda item was the Arizona Course Equivalency Tracking System (ACETS). Rebecca Moore provided an overview of progress in this development. Currently, Phase I is underway. An outcome of Phase I of ACETS development is to automate the paper CEG form. A web form was presented and reviewed by the ATAC group. A subcommittee was formed to pilot the form. The subcommittee includes Jodie Buehler, Yavapai; Lynn Duncan, Cochise; Zoila Gamero de Tovar, ASU Main; Linda Heiland of CAC; Molly Baird, Maricopa; and a NAU representative.

ATAC stated that an outline needs to be cut and pasted into the comment box or attached at the bottom of the form. It was agreed that deletions of courses would be done via memo and not using this form. The deletion memo should identify the course prefix, the course title, and effective date of the deletion.

II. Approval of the Agenda
The agenda was approved.

4. a. Approval of July Meeting Notes

The minutes were reviewed on-line. The minutes were approved and are to be posted on-line. Thanks were given to Mike Hensley.

IV. b. Instruction Sheet for ATAC Members at ATFs

Roger Johnson volunteered to review and improve the current instructions and post them on the web for further review at the next meeting.

4. c. CEG Form Subcommittee

The need for subcommittee was no longer present so the subcommittee was disbanded.

IV. d. ATASS Status Report

Amy Fountain led a discussion of the improvements to ATASS. One such improvement is the distribution of ATF materials via the listserves. She stated that having ATF listserves is not enough. She produced an error report with a list of bad emails. Additionally, some ATF members do not have email accounts or are not reporting them.

The currency of the CEG pages sent to the ATF membership is a second issue. For next fall, it was agreed that:

· ATF meeting materials will be sent via the listserves.

· a separate sign-off sheet for making improvements to the CEG would be sent.

· the ATF Handbook would reflect this new procedure.

· ATF training would reflect this new procedure.

A third issue is the CEG tables contain missing data or bad data. Some of the missing data is due to the coursebank problems: either the coursebank provided by the colleges is not up-to-date or has missing information. The following was agreed upon.

1. CEG improvements need to sent to the universities. The CEG tables are updated every two weeks.
2. Improvements to Appendix G are to be sent to Amy Fountain.
3. Coursebank errors are to be handled by each college with the updated versions sent to Rebecca Moore.

IV. e. ATF Calendar

Improvements were made to the ATF calendar including:

IV. f. TGXR and AAGR Language Requirements Subcommittee Report

Julie Ramsden clarified that the language requirement is being handled by the Language ATF and other groups and is no longer a part of this subcommittee's charge. The TGXR charge is to confirm the TGXR pathways and that this task is in progress. The university ATAC members are reviewing the TGXR programs. NAU had reported that there would be some movement for TGXRs to SR pathways and that some TGXRs may be able to utilize an AGEC. The UA reported 36 TGXRs and that only one is being shifted to another pathway. ASU's results are forthcoming. A summary TGXR report will be provided at the next meeting.

The two famous TGXRs, Education and Engineering, are getting considerable attention at APASC, TATF, JCC, and other political venues. Resolutions to these two TGXR pathways are being sought in the near future.

4. New Business

V. a. Retroactive Effective Dates for CEG Rules

An attachment on this topic was in the ATAC packet. Zoila Gamero de Tovar stated that ASU will accept retroactive dates for:

· new courses.

· editorial changes.

· course re-evaluations, which do not result in an equivalency change.

Course re-evaluations resulting in an equivalency change or with an general education/liberal studies/general studies change and deletions could not be accepted retroactively.

The UA agreed with this proposal. It was assumed that NAU would not object. This proposal was accepted by ATAC. Ron Keith complimented Zoila on this proposal and resolution. Zoila credited her staff.

V. c. Additional New Business--ATF Listserves

Julie Ramsden asked if the ATFs had to use the listserve stating that the Geology ATF already had their own. The Geology ATF's version had all geology faculty from across the state. The ATASS version has only the lead members. Amy Fountain reviewed the purpose of the listserve is to 1) provide ATF meeting materials and 2) increase interaction amongst the ATF membership, Phase II of ACETs, and 3) consolidate ATF membership into one source. It was agreed that the ATASS ATF listserve should be limited to only ATF members. The ATASS ATF listserve is not intended to replace the discipline-specific listserves. Amy and Gretchen agreed to send messages to all ATFs to define the purposes of the ATASS ATF listserves and to suggest that link be established to the discipline-specific listserve from the ATASS ATF listserve.

A second issue involving ATF listserves is that some ATAC members are discovering that they need to be on the ATF listserves. It was a mistake to have deleted themselves from the listserves. Amy stated that ATAC members could be added to the listserves by sending her an email requesting such.

V. d. Additional New Business--Reverse CEG

Under the CAS planning address is a draft of the Reverse CEG which allows for a view of the CEG from a university course to all of the community colleges equivalencies. For example, clicking down through the menus to ASU's SOC 100 will show the community college equivalencies at all colleges for ASU's SOC 100.

The ATAC group questioned the title of this CEG view. Some suggestions were made but no one title was approved. It was questioned if this view would have to be proofed. The answer was that this data was pulled from the same table as the Administrative CEG. Thus, it has all the constraints of the Administrative CEG including footnotes not being fully represented and that this view only represents the current semester. There was much positive about this view including cross-walking equivalencies, when needed. For example, a university faculty could see the effects of a change in a university course more readily. The effort was applauded.

5. Reports

VI. a. APASC Report

Marcia stated that there was no report since APASC had not met since the last ATAC meeting.

VI. b.-d. AZCAS, CAS Transfer Analyst, and Quality Team Reports

These reports were included in the ATAC packet and are consent agendas. No questions came forth.

6. Information Items

The ATF and CEG Handbooks are being merged. The Handbooks are being posted with links to pertinent sites.

Julie Ramsden informed ATAC that the Arizona Board of Regents had approved ASU West to offer lower-division courses for Fall 2001. The courses will be mostly general education courses. It is anticipated that 200 freshmen will enter ASU West during the Fall 2001 semester.

7. Confirmation of Next Year's Meeting Dates, Times, and Places

All were confirmed. The next meeting is to be held at Arizona Western College on November 16, 2000. Mike Hensley provided information about Yuma to the members present.

8. Agenda for Future Meetings

Future agenda items should be listed on via the listserve.

9. Adjournment

Jim Hutchison and Linda Heiland were thanked for their hospitality. The meeting was adjourned.