Pima Community College

Northwest Campus, A312

7600 North Shannon Road

Tucson, AZ 85709-7050

Phone: (520) 206-2163

Fax: (520) 206-2100

Email: ann.huber@asu.edu

The position of Articulation Facilitator is responsible for coordination of various monitoring functions assigned by the Academic Program Articulation Steering Committee (APASC) to serve students in public higher education institutions in the State of Arizona. The Articulation Facilitator serves several functions to include:

1. Facilitate the work of the Articulation Task Forces by coordinating training for Task Force chairs and members, including:

• coordination of the annual schedule of meetings
• collecting, reviewing, and communicating minutes of the ATF meetings
• identifying problems/concerns of the ATFs
• attending meetings of the various ATFs
• maintaining records of the ATFs, including minutes and attendance records
• providing liaison support between APASC and the ATFs

2. Coordinate preparation of the ATF members to serve by providing training to ATF members describing the role and function of ATFs and process of articulation in Arizona.
3. Assist the ATFs in academic program development and articulation of courses and programs as related to APASC's annual goals.
4. Develop summary and evaluative reports regarding the outcomes of each ATF meeting and annual report of ATF activities presented to APASC.
5. Provide regular information sessions and orientations for administration, department chairs and faculty of the various institutions about the role and functions of ATFs, as well as institutional roles in the articulation process.
6. Revise and coordinate the production, distribution, and communication of the Articulation Task Force Handbook.
7. Work with the ATFs and APASC to establish guidelines for the evaluation and review of courses/programs.
8. Monitor programs affected by course changes initiated by the various institutions, keeping records of all ATF recommendations/changes, and monitor the implementation of ATF recommendations at universities and community colleges.
9. Serve as liaison between ATFs and the Arizona Transfer Articulation Committee, as well as the ATFs and the Course Applicability System (CAS).
10. Work with the ATFs and various institutions to develop and monitor the Transfer Guides.
11. Work with the ATFs to develop a more comprehensive approach to transfer/articulation by focusing more on program and less on course-to-course articulation.
12. Develop and maintain relevant information/databases that inform and facilitate the development of an improved transfer articulation process.
13. Ensure the accountability of ATFs through implementation of the goals of APASC.

Articulation Task Force Functions: The Articulation Facilitator has functions related each ATF meeting. These functions are subdivided into timeframes of before, during, and after the ATF meetings.

Before the ATF Meetings

1. Provide training to ATF lead members, members, chairs, and hosts as to their responsibilities at the ATF and the ATF's role and function in the articulation process of the State of Arizona.
2. Serve as a resource to ATF lead members, members, chairs, and hosts in preparation of their individual ATF meetings.

During the ATF Meetings

1. Serve as a resource to ATF lead members, members, chairs, and hosts at as many of the individual ATF meetings as possible.
2. Record the participation of each institution at each ATF meeting.
3. Record recommendations and issues defined at each ATF meeting.

After the ATF Meetings

1. If ATF minutes have not been received 30 days after each meeting, send a letter to the ATF chair (see Appendix ?).
2. Using the ATF minutes and/or the CEG Coordinator ATF summaries, revise the following after each ATF meeting:

ATF Meeting Dates, ATF Host, and ATF Chair

Record of university and community college participation for each ATF

ATF Handbook Existing ATFs

APASC Functions: The Articulation Facilitator provides services in behalf of APASC. These functions may vary depending upon the needs of the APASC chair but typically include:

Before APASC Meetings

1. confirm the date, time, and location with membership.
2. Prepare a letter to APASC members announcing the meeting

• Include in the letter the date, time and location for meeting
• Attach to the letter, the agenda, the previous minutes, and any supporting documentation

3. When the Joint Conference Committee and APASC changes the membership, send a letter announcing the changes to the APASC membership. The letter should also be sent to the following:
   
   Chief Academic Officers for community colleges and universities
   
   Arizona Transfer Articulation Committee and ATASS Business Analyst.

During APASC meetings

1. Record the university and community college participants.
2. Record the minutes of the meeting.
3. Serve as a resource to the discussions.
4. Provide other services as defined by the APASC chair.
5. At least on an annual basis, present the following reports:

• ATF Participation during the past year
• ATF Meeting Dates, ATF Host, and ATF Chairs for next academic year
• ATF Orientations from the past year and scheduled for next academic year
• Recommendations for revision of Handbook for Articulation Task Forces for the next academic year

After APASC Meetings

1. Prepare minutes of the APASC meeting.
2. Prepare a list of APASC follow-up activities.
3. Prepare a draft agenda for the next APASC meeting.
4. Revise the ATF Schedule including Meeting Dates, ATF Host, and ATF Chairs for next academic year. If dates and locations have not been received from the ATF chairs, call them to get the information. If ATF did not select a chair, contact the previous year's ATF chair to determine next year's chair, meeting date, host, and location. Review the draft with the APASC Chair and CEG Steering Committee Chair. The CEG Steering Committee Chair will provide the names of the Host CEG coordinator for each ATF. Add the names of the Host CEG Coordinators after you have received them from the CEGSC Chair. Send the ATF schedule the Chief Academic Officers and CEG Steering Committee Chair, and the CEG Editor. Update the CEG Steering Committee chair as to changes in the schedule, as the changes occur.

ATAC Functions: The Articulation Facilitator serves as a liaison between ATAC and APASC. The facilitator's functions related to these committees are:

1. Attend ATAC meetings.
2. Update the list of designated ATAC members for ATF meetings during the next academic year.
3. Review the responsibilities in the ATF Handbook for designated ATAC members, and the CAS Transfer Analyst with the designated ATAC members and ATASS Business Analyst.

ATF Handbook Functions: The Articulation Facilitator maintains, publishes, and distributes the Articulation Task Force Handbook. The facilitator functions include:

ATF Handbook Review and Updating

1. Make revisions to the following, considering any ATF notes taken during the current year:

1. confirm with the university and community college chief academic officers (CAOs) the course prefixes; degrees; each ATF members' names, addresses, electronic mail address, and telephone numbers; and lead ATF member for each ATF. Incorporate all changes received from community college and university chief academic officers on the "working copy" of the Appendix Gs. Contact appropriate CAOs if contradictory information was received from an ATF Chair.
2. Using information from Appendix F, update the ATF Chronology for each ATF on the "working copy" of the Appendix Gs.

2. Review the text of the Handbook and make appropriate changes.

3. Work with the CAS Transfer Analyst to ensure that updated handbook material is published to all relevant areas of the ATASS website.

Distributing the ATF Handbook

The Articulation Facilitator and the ATASS Business Analyst will ensure that ATF members can access the most current ATF Handbook files on the ATASS website.